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14 JulBlog

A Guide on the Basics of Outsourcing Freight Bill Auditing Services

by Saija Rajiv0 Comments

Many businesses consider freight bill auditing services a simple task. But in reality, it is time-consuming and very hectic. Because it is a pretty challenging business activity, it is always better to outsource the freight bill auditing operations. Outsourcing various business services has made it easy for many businesses to work smoothly and efficiently. Let us learn in-depth about freight bill auditing and why it’s better to outsource its operations to a third party. 

What is Freight Bill and Auditing?

A freight bill is a legal contract between the shipper and the carrier in the logistics business. It consists of the transaction data that is signed by both parties. The freight billing and auditing services include analyzing the bills and auditing the documents to determine their accuracy. Freight bill and auditing also include freight invoice data entry as a part of its process. For the data entry tasks, outsourcing companies have particular software. 

Manually entering all the data can lead to wastage of time. No business can afford a loss of time as it is equivalent to money. This is why outsourcing these services will always be the best option for your business. 

How can Outsourcing Freight Bill and Auditing Services benefit your business?

Better Visibility
  • Logistic operations involve a lot of paperwork on all days. There are large stacks of bills with various shipments and cargo. Distributing the freight bills and auditing activities to different departments might lead to miscommunication, lack of accuracy, and lack of visibility.
    • Outsourcing these operations to an experienced third-party provider will be highly beneficial for your company. It will help you in centralizing the freight bill processing. All the billing data will be handled at one location which increases your business’ visibility.
    Improved Bottom Line
    • With outsourcing, you can see a wonderful improvement in your bottom line. This is because by outsourcing your freight bill and audit services, you will not be having any lost or missing payments. This leads to saving of the operating costs thus leading to an increase in the revenue. Allocating the freight billing tasks to an experienced and qualified team of logistics will ensure that your work is done efficiently and promptly. It will also reduce the burden of work on your in-house team of employees. This will further lead to an increase in employee motivation and overall productivity of the company.
    Save Cost
    • Freight auditing is the process of checking the details and data about the freight bills, delivery details, and the payment made. Auditing helps in identifying the billing errors and working on the missed payments. It is also useful in claiming missed revenues from the missed invoices, therefore saving cost.
    Improves Focus on Business
    • If you outsource the billing department of your business, your company can save much time and resources. You can use the saved time for accomplishing the important objectives of your business. Outsourcing is an impressive way of improving your business’ work. It helps in improving your business’ sales, its management or any other core operations without losing the efficiency over other business activities.

Checkpoints to consider while looking for a freight bill auditing outspreading company

If you outsource freight bill auditing and invoice data entry services, your company will benefit from it. But before you do that, here are a few points you need to look into so that you can pick the best third party for your freight billing operations.

  • Tools – Do not just look for the cost factor. These days, freight bill and auditing services offer a lot more than just cost-effective services. Ask about the additional tools they provide and how well their tools meet your needs and requirements. 
  • Experience and Expertise – While you select a company for the freight bill and auditing services, don’t forget to check the experience of the company. Make sure to check if the company has enough expertise and talent to handle your business company’s work in the right way. Experience in the auditing industry is crucial. Technologically strong companies will be a plus point. 
  • Technology – Go for a service provider that uses the up yo date technology and automated processes for your work.

Conclusion :

Data entry is one of those tasks that might seem simple and mundane but are very essential. But since the data entry operations consume a lot of time and effort, it is best to outsource invoice processing services and invoice data entry operations. It would also help your company on focusing on the core business objectives. For the best quality outsourcing services, contact Computyne. 

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08 JulBlog

All You Need to Know About Outsourcing Invoice Data Entry Services

by Saija Rajiv0 Comments

Businesses these days have to be dependant on individuals as well as third-party organizations for various business operations. Many small and big business corporations outsource invoice processing services, data entry, accounting and many other basic operations of their company. Invoice data entry work of a company is considered to be a very hectic and tiresome process. It consumes a lot of time and effort. But it is required to be done with extreme accuracy and precision. This is why instead of getting it done in your company, outsourcing a third party for the same operation is a much better option. 

Invoice Data Entry Process

The invoice data entry involves entering the information present in the invoice into the software. The entered data is then converted into a standardized format so that it can easily be accessed and retrieved uniformly. Some companies use simple application software such as Spreadsheet while some make use of software designed specifically for Invoice Management.

Outsourcing Invoice Data Entry Operations

Adding more and more workers to the house can cause a lot of hassle leading to increased costs. It involves costs of hiring, training, salary, etc. This is why getting data entry outsourcing will always be the safest and most economical option for your company. An invoice data entry outsourcing company provide you with:-

  • Scanned invoice images – The outsourcing companies convert the scanned images of the invoices into the client specified formats. These output formats can be in the form of spreadsheets, databases or can be ERP systems. 
  • Self-billing invoices – The outsourcing team assists its client companies in creating internal purchasing receipts as well as invoices that are meant for internal sales. The companies deliver the results in the formats needed by the clients. 
  • Invoice data entry into the database – The data collected from the invoices and receipts are entered into the database of the client. This service requires a strong internet connection.

Other important invoice data entry services such as credit and debit memo, capturing, sorting and indexing, scanning hard copies of the receipts, etc are also provided by most of the outsourcing data entry invoice processing service companies. 

Important factors to consider before hiring a data entry invoice service company

Before you outsource invoice data entry operations of your company to a third party, there are a few things that you must consider. These factors will help you in choosing the right company and making the right decision. 

  1. A better understanding of the latest industry standards – Every industry has its standards and jargon. It takes time to understand and get through with it. Mistakes might seem small in the case of invoicing but can make a huge effect and can even have negative consequences. This is why it is better to contact a company that has competent, expert and well-trained data entry specialists that has complete knowledge of the industry standards. 
  2. Cybersecurity – Professional data entry companies have solid data encryption. If you hire a trustworthy and reputed company, you will not have to worry about data leaks or data breaching. Companies might use a VPN connection, or have an SSL certificate and other things that provide extreme data security and protection. 
  3. Qualified personnel – Several unqualified freelancers work together in the form of small data entry invoice processing companies. These companies have very few workers that can lead to inefficient working and decreased productivity. For high-quality invoice processing services, you would need a reputed and established company with highly qualified and learned professionals for the work. 
  4. Up to date technology – If you want to get your data entry invoice processing done the right way, you will have to get everything covered. There has to be checking, re-checking, data security, etc. Tech tools are required to get everything done efficiently and accurately. 

Conclusion :

Data entry is one of those tasks that might seem simple and mundane but are very essential. But since the data entry operations consume a lot of time and effort, it is best to outsource invoice processing services and invoice data entry operations. It would also help your company on focusing on the core business objectives. For the best quality outsourcing services, contact Computyne. 

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07 JulBlog

Understanding The Basics of Freight Bill Auditing

by Saija Rajiv0 Comments

For a deeper logistics insight, freight bill auditing services for your company is a must. Freight audit is one of the basic business processes that particularly includes analysing the freight bills & auditing to determine the accuracy of the data. The growth and overall success of your business depend on the efficiency of your shipping to a greater extend. However, it is quite complex with tons of data to be maintained and the chances of errors have to be zero otherwise the company’s entire finance is affected.

As far as practising freight bill auditing is concerned, it includes freight invoice data entry, which is either done manually or with the help of software. Manual data entry and auditing can be time-consuming and relatively less reliable, therefore, for major freight audit projects, it is ideal to go for software for better accuracy and less wastage of time.

Freight Bill Auditing Types:

Manual Freight Audit Process

  • The possibilities of errors in manual freight auditing is very high. Freight auditing when done manually can soon get tedious and become more and more challenging. Your auditing team can get bored and lose track of the work making room for errors. Besides, the time and effort invested in a manual freight bill auditing service are not worth it if the results aren’t going to be accurate.

Automated Freight Audit Process

  • With the help of freight bill audit software, you ensure consistency in results and save a significant amount of your time. An in-house team can work on the software for your automated freight audit process. You should hire trained and experienced professionals for your outsource freight bill auditing services. Make sure the software you go for is the latest option available.

Common Freight Invoice Errors to Avoid:

Freight bill auditing mistakes can occur anytime during the process. Out of many, there are a few common mistakes that are made time and again. Find out what these mistakes are below to avoid them while carrying out auditing for your freight bills:

  1. Duplicate Invoices: Be careful that you aren’t working with duplicate invoices as it will end up causing numerous data entry problems. Plus, you probably will be charged twice or even more for a single shipment. Go through the invoices thoroughly to check there aren’t any same purchases with identical information on both.
  2. Shipper Inaccuracy: Mistakes that occurs during the hipper. These errors include measuring the incorrect weight of the shipment which can lead to unwanted charges. Ensuring that the density and weight of your shipment are accurate is more important now than ever. It is so because density-based pricing is being popularly practised today and any inaccuracy is more likely to cost you big.
  3. Accessorial Charges: Lack of effective communication between the shipper and receiver brings about unexpected accessorial fees. This is why to avoid these little fees that can collectively cost a lot, make sure the BOL includes everything clearly and everything is communicated between both parties. The location must be precise including the shipping drop off point, etc.

Importance of Freight Bill Auditing:

Freight bill inaccuracy is more common than you think it is. Unintentionally, many carriers are making frequent freight invoice errors that are proving costly in many ways. This is why freight bill auditing is how you are going to put an end to it.

Saves Big Money:

  • With the help of freight bill audit software, you ensure consistency in results and save a significant amount of your time. An in-house team can work on the software for your automated freight audit process. You should hire trained and experienced professionals for your outsource freight bill auditing services. Make sure the software you go for is the latest option available.

Transparency in the Shipping Process:

  • A freight invoice contains every little information about the company’s shipping and billing. When you carefully conduct an invoice audit, you get to learn more about the process. Through this data analysis, you will gain a deeper insight into the freight expenses, logistics data, and carrier performance as well.

Conclusion :

In case, you want freight bill auditing for your company but don’t have enough resources or time, outsource these tasks to Computyne. They are well-established outsourcing services that can assist you with freight bill auditing and more outsourcing services.

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01 JulBlog

A Complete Guide on Data Entry Outsourcing

by Saija Rajiv0 Comments

Data entry is a very important and specialized task that needs to be done only by skilled professionals. This is why a data entry outsourcing company can be of great help to your business. Hiring employees or professionals just for the work of data entry can be expensive for businesses especially for the new startups. This is where outsourcing helps the companies. Even many of the large companies stick to occasional outsourcing. 

What is Data Entry Outsourcing?

Data entry outsourcing refers to passing the data entry operations of a company to a data entry outsourcing company. It allows the companies to focus on the core activities of their businesses without compromising the quality of the data entry work. It saves their time and money. Although data entry is an important task for a business but is not the main focus. With outsourcing, it becomes easy for companies to focus on accomplishing their goals and objectives. 

What Are The Benefits of Outsourcing Data Entry Operations?

Hiring a data entry company can be of great help to your company. Outsourcing is getting increasingly popular these days. Here are some of the benefits of data entry outsourcing: –

  1. Cost Savings : Outsourcing the data entry tasks helps in reducing the expenses of your business in a significant manner. This is because you will not have to spend money on the resources and in house training of the employees. You will not have to invest in the data entry related software as the outsourcing companies already have the equipment and technology for your data entry work. Also, a lot of money will be saved on the operational costs as there will be no need for insurance or allowance charges for the employees.
  2. Accuracy: There must be no compromise when it comes to the data entry work of a business. This is why the data entry professionals need to be highly skilled, experienced and qualified for the work. The outsourcing companies have highly skilled employees and also the best tools and technology for the work. This ensures that there are no errors and the work is done efficiently.
  3. Increase in Productivity: Most of the companies are busy in the core activities and in fulfilling the core responsibilities of their businesses. This is why it will not be a good idea to assign extra work of data entry to the employees. This would only lead to a decrease in productivity. The hiring of new employees will consume a lot of time, effort, resources and money. It can ultimately affect the efficiency of your company.

A data entry company can take care of all that headache so that your business can focus on the work in a much better way which would lead to an increase in productivity. 

Important Things to Consider Before Hiring a Data Entry Company :

There are many impressive benefits of data entry outsourcing. But it does not mean that you should just go and outsource data entry operations to the third-party provider right away. A lot of things and factors are needed to be considered before you take the step. Here are some things that you must keep in mind before picking a data entry company for your business.

  1. Potential Cost Benefits: Before you make any hiring decision, make sure to calculate the costs involved in the entire process, so that you can know how much the outsourcing services can benefit your business. For this, you will need to find the total expenses that would be involved in the in-house hiring of the employees in your own company for data entry. After doing the calculation, you will easily be able to decide if you need outsourcing services or not.
  2. Security: There are a lot of outsourcing companies in the market. But with the increase in the number of companies, the risk of your data getting breached or stolen also rises. This is why you need to understand the security measures that the third party is ready to provide to you. If the data isn’t handled securely, it might land your company in legal trouble. No matter what business or industry you are in, always go for a data entry company that complies with the data security protocols and is up to date with that.
  3. Data Entry Needs: Map out your data entry needs and then start looking for prospective third party providers. Every company has some or the other kind of specific requirements related to data entry like data capture, data mining etc. Some of these requirements demand the use of recent technology. This is why it is important to know that your service provider is offering a variety of high-quality services at reasonable costs and caters to the versatile requirements of your company.

Conclusion :

Not only outsourcing saves your employees from performing repetitive and tiresome tasks, but it also gives you a better quality of data entry work that too in an efficient manner. Looking for a trustworthy data entry outsourcing company? Contact Computyne Outsourcing Redefined.

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28 JunBlog

5 Reasons Manual Data Entry is a Mistake

by Saija Rajiv0 Comments

Quality data is important for your business’s success. This is why there are data entry companies that can help you manage your every data effectively. But even after having the luxury of outsourcing data entry, most companies prefer manual data entry which goes without saying is more time-consuming.

Many business owners believe manual data entry to be more reliable than opting for a data entry outsourcing company. But this is completely the opposite. Data entry needs skills and the right technical tools to be carried out successfully which manual data fails to provide in most situations.

What are the disadvantages of manual data entry?

The possibilities of errors are always more in manual data entry done by your in-house team. If you go for a well-established and experienced data entry outsourcing service provider, you get accurate results with minimum errors. In case, you are having a hard time getting your head around it, we have listed 5 manual data entry mistakes for you to go through.

1. Slow Turnaround Time
  • As mentioned above, manual data entry is time-consuming, which you won’t realise as much until you have a ton of data entry projects to take care of. Time is very important for any business and with manual data entry, you are bound to waste many precious hours. Slow turnaround time is the biggest drawback of a manual data entry process.
  • They might also end up shifting your employee’s focus from the major tasks and affect the overall productivity. On the other hand, an outsource data entry company will quickly get done with the data entry project and won’t waste your time at all. The quicker the data entry turnaround time, the better it is for your organization.
2. Increased Chances for Errors
  • No matter how much dedicated your in-house data entry team is, at the end of the day, they are humans and can lack focus. And the moment they start to lose focus, the chances of error increases. Even if they are typing the numbers and feeding it in constantly, they could be doing it all wrong.
  • Manual data entry is suitable for a small-scale data entry project but that too can be overwhelming. It is hard to be mindful of what you are doing when you have big data entry operations to complete in a limited time. With advanced data entry tools, there will be zero errors for sure.
3. Decrease in Data Quality
  • Data quality is a thing and it is perhaps the backbone of your data entry process. Assuming the data registered is correct, the quality of your data is unaffected. But with manual data entry, you can never be sure of that. Your employees most often than not will be in the mindset to get the work done quickly and, in that rush, will make silly mistakes impacting the quality of data.
  • Whereas, a data entry outsourcing company will have more than enough resources to ensure that the data quality is maintained through the project. The data entry tools and techniques they use will be the latest and therefore the most reliable.
4. Not Enough Knowledge and Training
  • Data entry is a mundane and confusing task that needs proper training to be practiced. If you think you can just get anyone to go through with it for your company, you are mistaken. They might get the numbers for you but not the correct ones. Manual data entry done by your company’s employees won’t be dependable.
  • An outsource data entry service provider who has been in this field for a while knows what to do and how. Data entry can get complicated at times and it is the experience and training that proves as the key to ensure quality and productivity.
5. Manual Data Entry is Costlier
  • Hiring a data entry outsourcing company will cost you money, no doubt. But not hiring one will waste the money you are already investing. Your in-house manual data entry team needs to be paid, regardless of the work they give you, the quality, and the accuracy which seems like an unfair agreement.
  • Your external data entry team will charge you precisely depending on your data entry needs and will always give you quality results. You don’t have to pay them every month as a salary, you hire them on a contract basis and pay them for a job done right.

Conclusion

Now that you know what challenges manual data entry can bring, you need to stay clear of it by hiring an outsource data entry company. Computyne is one such provider of reliable data entry service at affordable rates.

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23 JunBlog

How to Hire a Reliable Data Entry Outsourcing Company?

by Saija Rajiv0 Comments

Any major organization today knows the value and need for an outsource data entry service. This is why they work closely with a service provider for the same to handle their data entry outsourcing projects effectively. Does your business work with a data entry company too? If not, then you probably are on the wrong track.

Yes, you can consider and carry out data entry as an in-house task but for how long? With time, it only gets messier taking a lot of your time and resources. With expert data entry professionals by your side, you can manage these operations easily. All you have to do is know where and how to find a good one.

Lucky for you, all it takes is considering a few common factors and we have listed these points down below:

  • Working Methodologies

Data quality is and should always be the priority of your hired data entry outsourcing company. And one way to confirm that is to check how they go about the data entry operations, what software tools they use, etc. Technology has sure made improving quality convenient but it still has to be done. Learning how well-versed they are with the modern tools and working methodologies prove helpful in the long run. If they aren’t familiar with the current technologies, it is going to impact the overall productivity.

  • Data Entry Expertise

There are plenty of outsourcing data entry companies out there offering the same services but they all differ in expertise. The question is how are you going to choose? Well, skill and knowledge could be the same for all but it is the experience in the field that makes the difference. Therefore, when you are considering data entry expertise, consider experience too when deciding upon a data entry outsourcing service. Besides, an experienced company is also more reliable

  • Check for Clients Testimonials

If possible, never forget to look for the previous client’s testimonials on your picked data entry company’s services. By doing so, you allow yourself to get a better understanding of their work and how much they can be trusted. It is perhaps the most significant factor to consider. The more honest references you can get, the better it is for you to make an informed decision. Any high-quality service provider always has a handful of client testimonials for the potential clients to go through.

  • Flexible Data Entry Service

A company’s data entry operations are not always predictable. Some days you could have a bulk of it to deal it and some days you won’t. This is why you must have support from such a data entry outsourcing company that can be there to handle any project at any time. They should be committed to your organization’s data entry operations and have enough resources and manpower to get a job done successfully in time.

  • Outsource Data Entry Costs

The idea behind most of the things for a business is to gain profit and save money. And it is no different for data entry as well. When you look for a data entry outsource company, you are looking for a cost-effective option, surely. Research and compare prices of different service providers to get a clear-cut idea of the standard pricing. Once you do that, you know what to search for making quality your priority. It is also important to ask for the total pricing or any hidden cost before signing the contract.

  • Fast Deliveries

A company can have anything but time is a luxury that they don’t have too much to spare. A single second wasted can affect a business in this competitive market and you know that. So, you should make sure that your chosen data entry company is capable of keeping up with the speed of your business and go through the data entry projects accordingly. An outsource data entry service that can keep up with your company’s pace is a key resource.

Conclusion

Data entry is important and hiring a decent data entry company is even more important now. Computyne is a reliable data entry outsourcing service that checks all the points given above. You can contact them to know more about data entry and other outsourcing services that they can facilitate your business with.

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21 JunBlog

A Beginner’s Guide to Finance and Accounting Outsourcing Service

by Saija Rajiv0 Comments

A business establishment’s growth revolves around various factors and finance and accounting are a major part of it. This is why finance and accounting outsourcing services are very popular among organizations these days. There are plenty of reasons why companies today prefer going for accounting outsourcing services.

If you are a modern-day business owner, you must keep up with these latest trends that allow you to improve your productivity. Do you know what finance and accounting outsourcing services are? How it can be beneficial to your company? In case, you don’t, you are already giving your competitors an edge over you.

Let us discuss accounting outsourcing, what it is, why you might need it, and where to find it here in this article.

Introduction to Finance and Accounting Outsourcing

As the term itself suggests, finance and accounting outsourcing is when a company hires an independent service on a contract basis for their in-house accounting operations. By reaching out to these service providers, a company transfers their major finance tasks like bookkeeping and accounting to them that takes the burden off the shoulders of their employees letting them focus on other major tasks.

There are different thoughts and notions about whether or not a finance and accounting outsourcing service is the right way to go. But if you see it practically, outsourcing these mundane tasks only benefits the company, given that you hire a reliable outsourcing company. That leads us to the second important topic of our finance and accounting outsourcing service guide.

Choosing a Finance and Accounting Outsourcing Service Provider

When on look online, you are going to find more than enough outsourcing companies. Each one of them claims to have what you need. But as a service seeker, you must ensure that your chosen service is perfect for your business requirements. And how are you going to do that? We will help you understand below:

  • Experienced Professional: No matter what service you are looking for, experience is always a major factor to consider. If you hire a company whose outsourcing experts have been in the industry for a while, you have nothing to worry about. Their experience will bring reliable finance and accounting outsourcing service to your company, meaning accurate results every time.
  • Modern Methodologies: While deciding upon a service, ask them about how they will go about the job. It is important for them to use the latest techniques and methodologies to carry out the work at a certain pace and precisely. Besides, keeping track of modern methodologies is not an option but a necessity today.
  • Affordable Costs: By affordable costs, we don’t mean you go for the cheapest one in front of you. Cheap can just as easily mean poor service. Look for an outsourcing company with decent service at a reasonable price according to the work. Quality must be your number one priority.

These are a few of the many characteristics that you can find in a trustworthy finance and accounting outsourcing service. By keeping these in mind, you will end up hiring just the company you wanted. And as far as the question – Why hire finance and accounting outsourcing service is concerned, find the answer you need here.

Top Benefits of Finance and Accounting Outsourcing Services

  1. Time-Saver: It is no surprise that finance and accounting operations are time-consuming. By overwhelming your employees with these tasks, you exhaust them which affects the business’s overall productivity. On the other hand, after handing it over to an outsource company, you give your team the time to commit themselves to the company’s growth.
  2. Accurate Results: As mentioned above, a reliable outsourcing service means accurate results. No matter the size of your accounting project, they have the right tools and manpower to work on it effectively and bring accurate outcomes. You cannot rely on an in-house team, who is already burdened to bring correct results.
  3. Cost-effective: Working with a finance and accounting outsourcing service on a contract basis saves money. You will assign them the work once and will pay them for that particular task once until a new accounting project is there. It is a smart business investment that most organizations fail to realise.

Conclusion:

Go through all the information given above and you will be able to make an informed decision about finance and accounting outsourcing service for your company. And once you do, check out Computyne for the same along with various other outsourcing services that you may need.
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17 JunBlog

How to Get Started With Data Entry Outsourcing in Seven Easy Steps

by Saija Rajiv0 Comments

There are a lot of things and activities that have to be performed in a business company. To cut the costs and increase the productivity of their business, the companies outsource data entry, finance and accounting and various other business solutions. It has helped these companies and organizations in concentrating on other important activities of their businesses. As data entry is a very complex process and needs proper attention and accuracy, it becomes difficult for businesses to manage all their work. This leads to a lack of productivity.

This is why the best solution for this problem would be the outsourcing of the data entry or any other activity of business to a third party. But before you hire an outsourcing company, you must have a look at these easy steps that can help you in choosing the right company for the work so that you end up making the right decision.

A Guide on Outsourcing Data Entry for Your Company

If you are confused about where to start with the data entry outsourcing of your company, here is a guide.

Look Into Your Business Needs
  • Before you end up hiring a data entry company for your business, you must evaluate your business needs by going through all the processes carried out in all the departments of your organization. Then analyze if outsourcing the data entry work will make sense or not. If it would add more value to your business and improve its efficiency, then you must go for it.
Technology and Resources
  • When you plan to outsource, the two most important factors that must always be in mind are technology and resources. Ask the service provider about the technology they have for your work. This will help you in knowing their capability. A third-party service provider should have an office with up-to-date systems, trained and experienced staff.
List Out the Possible Outsourcing Partners
  • After preparing the list of requirements, search for the best data entry outsourcing companies that would be suitable for your company as per the requirements. There will be a lot of good outsourcing companies but you will have to narrow down the losses by choosing the best out of all. Checking their website, customer reviews, types of services offered, etc, can help you in doing that. Choose your top three companies so that you can hire one data entry company if the other two are not available for your work.
Schedule a Consultation
  • A consultation with the prospective third-party providers is very important so that both parties can know each other’s expectation and initiate an agreement. Make sure to present all your requirements in front of the outsourcing company so that you can get the most of their services.
Transition Plan
  • A good transition plan is required to ensure that the partnership between both companies goes smoothly without any problem. With a proper transition plan, many problems such as loss of data, data corruption, security breaches, etc can be prevented.
Integration
  • After the formation of the transition plan comes the integration. Most experienced companies already have a proper integration guideline setup. This is important to ensure that your company’s data is completely secured, protected and safe. If the transition and integration stages do not go well as you would have expected, it would be better to change the third service provider and look for a better data entry outsourcing company.
Quality Review
  • If the integration stage goes on smoothly, keep an eye on the work and keep on reviewing and analyzing the performance of the outsourcing company. Gather reviews from the person you appointed for reviewing the work so that you can know how is it affecting your business, whether positively or negatively. Keep reviewing the work regularly for a good amount of time. This will help you understand if the decision of hiring that service provider helped your company or not.

Conclusion:

If you are looking to outsource data entry services of your company or any other business operations, contact Computyne Outsourcing Redefined.

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14 JunBlog

Why Will Outsourcing Your Accounting Operations Save Your Money?

by Saija Rajiv0 Comments

Outsourcing of some of the business’ operations has become a common way of focusing on the more important activities among the organizations. There are hundreds of companies that provide the finest quality of finance and accounting outsourcing services. Outsourcing gives you access to the expertise, guidance and the best technology related to and for your work. Outsourcing is crucial for your business because it allows you to do and concentrate on other core activities, frees your employees and enables them to work on the important projects.

But do you know that outsourcing your accounting operations and other non-important business operations can save your costs too? You might be wondering how. Here are some reasons to prove that.

Low employee costs 
  • Outsourcing your finance and accounting operations can save up to forty per cent of your employee costs. Hiring an employee involves a lot of costs such as salary, infrastructure costs, employee benefits packages, and even insurance costs. With outsourcing, you will just have to pay the outsourcing company which will also be less than the cost you need to pay after hiring the employees for the same purpose. The less it will cost you to recruit new employees, the more you will save and the more money you will invest in the other business operations such as marketing your products. 
Reduces the risk of fraud 
  • Frauds can break the reputation of the company and can negatively impact the business of your company. Employee frauds are very common these days. Outsourcing can help you in easily detecting the frauds in your business (if there are any). This is why you must ensure that all your business operations are done in a completely secure way and by trustworthy persons or organizations. You must go for an experienced and reputed outsourcing accounting, finance or data entry company If you want to get the best quality outsourcing services. 
Lessens the tax burden
  • Outsourcing companies have the best experts for your service. For your finance and accounting outsourcing services, your company will get the best accounting professionals or accountants. Accountants have complete knowledge and know all the tax codes thoroughly. They study all the laws properly and keep them completely informed about the recent tax laws. This will save you money as they will be telling you where the laws are applicable and where there is no need to pay any tax. This saved money can be reinvested in your business. Also, the best part is that you will not have to rush all around when the tax season is there. This is because everything will already be handled and recorded. 
Flexibility and scalability 
  • When there is an urgent need for employees, it becomes hectic and difficult to manage everything and to hire new staff. The selection can take around ten days. Secondly if needed they also have to be trained which wastes the time, efforts and money of your company. But you will not have to face such issues with an outsourcing company. This is because they have ample staff for your work and will easily deploy more people for your task if required.
  • Similarly, if suddenly the workload reduces and you do not require that many employees for the work, you will still have to pay them no matter what. But many outsourcing companies give you the option of paying for the work that is done. They also have various sets of teams and they decrease or increase the number of resources as per their client’s work requirement. Although you will have to inform them beforehand so that everything is done smoothly. 
Peace of mind 
  • While running a business, peace is of mind is even more important than money. Without the right mind space, it can become really difficult to manage the business. With the help of finance and accounting outsourcing services, you can be sure that the financial management of your company is being done without any hassles. You can also outsource data entry work of your company to third parties.

Conclusion :

Hiring an experienced, reputed and trustworthy accounting or data entry company for some of your business operations can be a great investment for your company. Along with cost savings, you will be getting secure and quality services too. If you are looking for an outsourcing company, contact Computyne Outsourcing Redefined. 

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11 JunBlog

Outsourcing Accounting and Finance Operations of Your Company

by Saija Rajiv0 Comments

When certain functions and activities of a business are given to a third-party provider, it is called outsourcing. The most common outsourcing services these days are finance and accounting outsourcing services, data entry outsourcing services, etc. There is a massive increase in the competition in the market among the businesses and to manage the business in a better way, to work on marketing, to concentrate on the important business activities and eventually increase the profits, many companies choose to outsource some of their side functions. 

When should you consider outsourcing the finance and accounting operations to a third party?

There are certain factors that you need to consider before you hire an outsourcing company for your work. Let us discuss a few of them.

Employees 
  • If it getting difficult for your company to handle the staff or employees. Hiring a third party will lead to more focus in your company. Since it can prove to be very expensive to hire new staff, train them, get new equipment and infrastructure, outsourcing can be a perfect option for your company. It will also bring timely financial statements and reports of your company which will let you know the financial position of your company. The best advantage is that it would improve the financial visibility of your organization and will be reflecting the company’s financial activities without the hassle of hiring more and more employees. Also, you will not have to worry about employee leaves and other workplace problems.
Technology
  • Outsourcing companies have access to the most advanced technologies. If you want your work to be done using the updated technology, outsourcing can be great. This is because it is obviously going to be very costly for you to invest in such technology. But you can always find experienced and trustworthy companies that use the best technology and accounting software for providing finance and accounting outsourcing services. With the accounting software, you will easily be able to access the AP and AR aging, outstanding bills, general ledger reports, etc. 
Better Quality of work
  • There is no benefit of paying the employees if they are not able to provide you the right quality of work. Better quality work and a better-quality team that is both professional and trained for their job are not easy to find. Even though accounting and finance are not the core activities of a business, but these activities surely hold a lot of significance. If you are not able to find the right workers for that work, it is better to outsource these operations.
Not having enough numbers
  • Even if you have to pay the outsourcing companies for getting the work done, your company will still be saving a good amount of money as compared to the employees working in-house. This is why if you do not have enough capital or numbers, spending money on outsourcing the work to experienced professionals and asking for help in making the financial decisions will really be beneficial. 
Errors
  • If you have noticed a lot of errors in your accounting work, then it is something that needs to be considered seriously. This is because the person doing your job is not doing it the right way. Even though the errors caused in the accounting work can be solved, it can take a lot of time and is very time-consuming and expensive too. If you outsource data entry and accounting and finance operations of your company, you can be assured of the fact that there will be minimal to no mistakes. The outsourcing companies also provide multiple layers of review. This helps them in detecting maximum errors so that there is a hundred percent accuracy and perfection in the work. 

What factors to look for before hiring an outsourcing company?

Before you hire a data entry company or a finance and accounting outsourcing company, there are a lot of things you need to know and be informed about. 

  • You must know about the company’s profile. It is important to know how long they have been in this business.
  • Try to look for reviews from their clients and companies the outsourcing company has worked for. 
  • Learn about the working of their company and don’t forget to ask how often do they upgrade their work systems. 

Conclusion

A lot of experienced and trustworthy outsourcing companies provide great quality and affordable services. One such company is Computyne Outsourcing Redefined. Contact them for more information.

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