Understanding The Basics of Freight Bill Auditing
For a deeper logistics insight, freight bill auditing services for your company is a must. Freight audit is one of the basic business processes that particularly includes analysing the freight bills & auditing to determine the accuracy of the data. The growth and overall success of your business depend on the efficiency of your shipping to a greater extend. However, it is quite complex with tons of data to be maintained and the chances of errors have to be zero otherwise the company’s entire finance is affected.
As far as practising freight bill auditing is concerned, it includes freight invoice data entry, which is either done manually or with the help of software. Manual data entry and auditing can be time-consuming and relatively less reliable, therefore, for major freight audit projects, it is ideal to go for software for better accuracy and less wastage of time.
Freight Bill Auditing Types:
Manual Freight Audit Process
- The possibilities of errors in manual freight auditing is very high. Freight auditing when done manually can soon get tedious and become more and more challenging. Your auditing team can get bored and lose track of the work making room for errors. Besides, the time and effort invested in a manual freight bill auditing service are not worth it if the results aren’t going to be accurate.
Automated Freight Audit Process
- With the help of freight bill audit software, you ensure consistency in results and save a significant amount of your time. An in-house team can work on the software for your automated freight audit process. You should hire trained and experienced professionals for your outsource freight bill auditing services. Make sure the software you go for is the latest option available.
Common Freight Invoice Errors to Avoid:
Freight bill auditing mistakes can occur anytime during the process. Out of many, there are a few common mistakes that are made time and again. Find out what these mistakes are below to avoid them while carrying out auditing for your freight bills:
- Duplicate Invoices: Be careful that you aren’t working with duplicate invoices as it will end up causing numerous data entry problems. Plus, you probably will be charged twice or even more for a single shipment. Go through the invoices thoroughly to check there aren’t any same purchases with identical information on both.
- Shipper Inaccuracy: Mistakes that occurs during the hipper. These errors include measuring the incorrect weight of the shipment which can lead to unwanted charges. Ensuring that the density and weight of your shipment are accurate is more important now than ever. It is so because density-based pricing is being popularly practised today and any inaccuracy is more likely to cost you big.
- Accessorial Charges: Lack of effective communication between the shipper and receiver brings about unexpected accessorial fees. This is why to avoid these little fees that can collectively cost a lot, make sure the BOL includes everything clearly and everything is communicated between both parties. The location must be precise including the shipping drop off point, etc.
Importance of Freight Bill Auditing:
Freight bill inaccuracy is more common than you think it is. Unintentionally, many carriers are making frequent freight invoice errors that are proving costly in many ways. This is why freight bill auditing is how you are going to put an end to it.
Saves Big Money:
- With the help of freight bill audit software, you ensure consistency in results and save a significant amount of your time. An in-house team can work on the software for your automated freight audit process. You should hire trained and experienced professionals for your outsource freight bill auditing services. Make sure the software you go for is the latest option available.
Transparency in the Shipping Process:
- A freight invoice contains every little information about the company’s shipping and billing. When you carefully conduct an invoice audit, you get to learn more about the process. Through this data analysis, you will gain a deeper insight into the freight expenses, logistics data, and carrier performance as well.
Conclusion :
In case, you want freight bill auditing for your company but don’t have enough resources or time, outsource these tasks to Computyne. They are well-established outsourcing services that can assist you with freight bill auditing and more outsourcing services.
